Job Details

  • Advanced Engineering Group (International) Pte Ltd

  • Oil & Gas, Offshore Marine and Port Support

  • AEG is a Manufacturing and Engineering Based Company with focus on the Oil & Gas, Offshore Marine and Port Support Business. We provide customized one-stop engineering solutions to our clients. We also carry a wide range of products including valves, pumps, DWM, ship components, trailers, rubber fenders and accessories and fire fighting equipment.

  • Admin & Finance Assistant

  • 52 Tuas View Square Singapore 63

  • $1500 - $1800

  • 5 days a week

  • Dip

  • Administrative and Finance matters

  • Purpose of job
    To provide administrative and financial support duties to AEG.
    Key tasks and responsibilities:
    Reception
    1.    To      provide a telephonist/receptionist function in office, ensuring      an accurate, efficient and polite service to all users.
    3.    To      service meetings for colleagues by source hospitality as and when required.
    4.    To      open, record and distribute all incoming post.
    5.    To      prepare and post all outgoing mail.
    Administrative
    1.    To provide secretarial and administrative support to the Finance.
    2.    To attend and service staff meetings and take minutes and distribute after meetings along with any other relevant materials and to attend other meetings/events in a secretariat capacity as and when required.
    3.    Establishing and maintaining computerised databases of the organisation’s contacts, service providers and other relevant information as required.
    1.    Organising travel and accommodation for the organisation’s staff and visitors.
    4.    Establishing and maintaining filing systems as appropriate in agreement with line manager.
    5.    General administration/clerical support including photocopying, mail-outs, stationery and equipment supplies and filing.
    6.    Maintaining the overall standard of the office space including liaising with cleaning services and keeping an equipment inventory of all capital, fixture and fittings.
    7.    To assist and/or deputise on behalf of the Office Manager with Health and Safety checks of the building.
    8.    Assisting with the promotional activity of AEG, including responding to information requests from members of the public and assisting with the co-ordination of events and conferences.
    9. To maintain office equipment and liaise with suppliers regarding maintenance and supplies.
    Financial
    1.    To assist the Finance manager with the inputting of supplier invoices and to produce sales invoices.
    2.    To assist the Office Manager with the end of month accounts and in the preparation for the end of year audit.
    3.    To run the Purchase Order system
    4.    To administer the organisation’s petty cash system using both Microsoft excel and MYOB.
    5.    To obtain quotes for goods and services, including travel in accordance with financial procedures
    6.    To scrutinise and check invoices for accuracy, check goods and services have been received

     

  • 65155663

  • The candidate must be capable to provide support to HR and Finance, and to cover administrative duties as well

  • Admin/ HR

  • Permanent


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